Join Our Team

The Community Foundation is seeking enthusiastic candidates for the following position.

Accounting Assistant

January 22, 2021

Reporting to the Director of Finance, the Accounting Assistant performs a variety of accounting and administrative tasks in support of the Foundation’s work. The Accounting Assistant is responsible for deposit and entry of all contributions and data entry of accounts payable (i.e. invoices and grants). In addition, the Accounting Assistant responds to team member, donor, and grantee inquiries about fund and payment status and ensures accurate and timely delivery of information. The Accounting Assistant complies with financial, administrative, and record-keeping procedures and works with colleagues to identify opportunities to streamline systems and improve service. The Accounting Assistant engages in racial-equity trainings and personal growth opportunities offered by the Foundation. 

Responsibilities 

Accounting 

  • Prepare bank deposits
  • Enter key data of financial transactions daily in database, including contributions, distributions, and accounts payables/receivables
  • Prepare vendor invoices for timely and accurate collection
  • Sort, organize, and file contribution and distribution paperwork after processing, in compliance with data retention policies and annual audit requirements
  • Request and process W-9 forms for new and existing vendors
  • Assist Financial Controller with annual audit
  • Enter ACH payments and credit card transactions into system
  • Clear cashed checks in the system
  • Generate and mail acknowledgement letters
  • Produce finance-related reports as needed
  • Maintain accurate individual and organization database records in coordination with Finance and Operations teams
  • Assist Financial Controller and Finance Director in researching payment issues to vendors and grantees

Other Responsibilities 

  • File hard copies of fund agreements and retain backups on the server
  • Provide back-up support to Operating Coordinator and Administrative Assistant as needed
  • File bequests on server, retaining hard copies and tracking in database when possible
  • Create Agency Funds and set up Donor Portal Access for fund advisors within database
  • Correspond with Agency Fund holders to maintain proper contact information and update fund authorizations
  • Perform other duties as assigned 

Person Specification 

The Accounting Assistant has two to three years of experience in office administration and a basic knowledge and understanding of accounting, banking, and bookkeeping. They can manage multiple priorities and complete multiple tasks at any given time, demonstrating strong attention to detail and following through on assigned tasks. The successful candidate is oriented to customer service, with strong communication and collaboration skills and an interest in strengthening the regional nonprofit community. The Accounting Assistant has excellent knowledge of spreadsheet, data management, and word processing tools (MS Office, Excel, Word, etc.) and a working knowledge of office equipment, computer hardware, and peripheral devices. Proficiency in typing, electronic and paper filing and understanding of database programs is required.

The Accounting Assistant is a team player, an active problem-solver, and is open to new ideas. The Accounting Assistant values consistent execution and process while remaining flexible and adaptable. The Accounting Assistant also strongly values diversity, equity, and inclusion and works to embed these values within  the organization. A successful candidate thrives as part of a team that values integrity, open and direct communication, vulnerability, and empathy. 

ABOUT THE FOUNDATION 

The Charlottesville Area Community Foundation was established in 1967 with a mission to improve the quality of life in Charlottesville and the surrounding counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, Nelson, and Orange. This region of more than 310,000 people includes a variety of rural and urban environments, and is home to a complex, and at times, deeply painful American history. The region’s changing demographics present opportunities for greater inclusion, and the Foundation is deeply committed being an equity-forward, community-centered organization that ensures our region is one where everyone can belong, contribute, and thrive. As a tax-exempt, nonprofit public charity, the Community Foundation works with local residents, nonprofits, and public and private organizations to facilitate philanthropy through several hundred donor funds and scholarships while awarding grants from its own discretionary resources.

How to Apply

To apply, submit a resume, cover letter, and salary requirements to careers@cacfonline.org.